Fill open positions with AI

Track job orders, handle candidate paperwork, and automate offer workflows. CV screening takes minutes, not hours of manual review.

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Elevate your business

Pipeline data updates itself

CVs from LinkedIn, client emails, and job boards update your records automatically — no manual entry.

From CV to offer letter

AI extracts experience and skills from CVs into candidate records. Offer letters export on template.

Connected to job boards

Browser extension captures candidate profiles and fills forms on LinkedIn and TopCV.

Know when candidates go cold

Waiting over 5 days, expiring offers, or missing JDs surface automatically for recruiters.

Ask about pipeline status

Ask 'who passed interview but has no offer?' or 'close rate by recruiter this quarter'.

Automated workflows

Job order intake from clients

Client sends a request by email or form, system creates a job order with position description, headcount, and salary range.

CV screening and ranking

AI compares CVs in the database against job order requirements and recommends the best-fit candidates.

Interview scheduling and reminders

Candidates who pass screening get automatic interview invitations sent to both sides. Reminder sent 1 day before.

Interview evaluation capture

Interviewers fill out evaluation forms, results go into the candidate profile immediately.

Offer send and tracking

Generate offer letters from templates, send to candidates, track responses. Automatic reminder after 3 days.

Placement and fee invoicing

Candidate accepts, system notifies the client and generates the placement fee invoice automatically.

How to get started

1

Tell us how you operate

One call. We set up your data, documents, and workflows the same day. Your existing data moves in with you.

2

Your team starts using it

No training needed. AI processes documents, updates data, and flags what needs attention. Manual work drops from day one.

3

It gets better every week

New automations, document types, and integrations added as your operations grow. We handle all the setup.

Trusted by operations teams

Phuoc Tran

"Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files."

Phuoc Tran
Director, Conta Vietnam

Pricing

Free

Free

Your workspace, free forever

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  • Complete system of record
  • Use your own AI (ChatGPT, Gemini etc.)
  • Unlimited users
  • 100 credits + 500 bonus on signup

Pro

$68/month

Built-in AI for operations

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  • Use Lotics AI
  • Document processing
  • AI-powered automation
  • 5,000 credits

Business

$255/month

Advanced AI, more capacity

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  • Everything in Pro
  • Premium AI models
  • 25,000 credits
  • Priority support

Enterprise

Custom

Dedicated deployment, unlimited

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  • Custom AI
  • Unlimited credits
  • Dedicated support
  • Custom integrations
  • Each AI action (processing documents, generating reports, answering questions) uses credits.
  • Simple actions use fewer credits, complex actions use more.
  • When credits run out, buy more at $0.02/credit. No service interruption.
Frequently asked questions

Each job order has its own board with candidate lists, stage status, and deadlines. Filter by client, position, or recruiter to see what needs action.

Yes. The system sends automatic reminders when a candidate has been waiting for a response beyond a set number of days.

AI compares CVs against job order requirements and ranks them by fit. Recruiters review the top 10-15 instead of reading hundreds.

Share a live dashboard link with clients so they can check candidate counts and status per stage themselves.

Configure fees per client: salary percentage, flat amount, or a combination. When a candidate accepts, the system generates the fee invoice.

All candidates are stored permanently. When a new job order arrives, AI suggests matching candidates from your existing database.

Spreadsheets only store data. They cannot send reminders, screen CVs, or automate emails. Lotics automates from screening to placement.

Yes. Candidates who apply through these platforms sync into Lotics automatically. No re-entry needed.

Reports cover candidates processed, conversion rates per stage, average time-to-close, and placement revenue per recruiter.

Most recruitment agencies are up and running within one week. The Lotics team helps with setup, data import, and training.

No. Everyone works on the same live record. Changes sync in real time, and full edit history shows who changed what.

Yes. Build evaluation forms with your own criteria. Once submitted, results attach to the candidate profile immediately.

Yes. Role-based permissions control who can view, edit, or approve specific records. Each person sees only what is relevant to their role.

Yes. Every change is logged with who made it, what changed, and when. Full history on any record for audits, disputes, or internal review.

Cloud servers in Singapore, encrypted in transit and at rest. Daily automatic backups. You own your data and can export everything at any time.

Yes. iOS and Android. Check status, receive notifications, and approve requests on the go. Real-time sync with web.

See your operations running on Lotics

30-minute demo on your actual process. No commitment.

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