Leases on time, rent on schedule

Automate lease tracking, maintenance processing, and rent reconciliation in one system. Built around your building management workflow. Go live in days.

Leases
Lotics AI
Ask Lotics AI...

Trusted by operations teams

Phuoc Tran

"Every morning I had to scroll through dozens of Zalo groups then cross-check spreadsheets to figure out where things stood. Now I open Lotics and see everything: who's doing what, what's stuck. A lot less back and forth."

Phuoc Tran
Director, Conta Vietnam

Units and leases visible across each stage

See which units are occupied, which leases expire soon. No more spreadsheets or asking accounting.

Extract leases, auto-generate arrears notices

AI reads lease contracts, handover reports, and maintenance slips, cross-checks receivables, then fills rent notice documents.

Ask AI to flag expiring leases

Managers ask AI about rent receivables and open issues. Accounting gets answers instantly from live data.

Teams handle exceptions not chase status

New tenant intake

Prospect inquires via web or email. System schedules a viewing, sends a quote. If they agree, contract is created.

Signing and handover

Send digital contract, collect deposit, create unit handover record.

Monthly rent collection

Generate invoices, send reminders, reconcile with bank. Know instantly who has not paid.

Maintenance handling

Tenant reports an issue, system assigns a technician, tracks cost and progress until resolved.

Lease renewal

Remind 60 days ahead, send renewal proposal, track negotiation to signing.

Lease termination

Inspect the unit, process deposit refund, prepare for the next tenant.

Keep units leases and financials aligned

Inquiries come in, data fills itself

Prospects submit viewing requests, tenants report issues. AI classifies and routes each one. No more reading every email.

Sync bank transactions, auto-remind payments

Connect your bank to reconcile rent automatically. Send payment reminders via messaging or SMS before due dates.

Always up to date

Changes are visible to everyone instantly. No version confusion.

Mobile access

Approve, review, and update progress from your phone.

Control who sees what

Set view and edit permissions by team or customer.

Full change history

Track every change and see who made it and when.

Pricing based on results

A fixed monthly fee based on the value we deliver. We assess your operations, estimate the time saved and costs reduced, and set your fee as a percentage of that. You always keep more than you pay.

First month free. Run your operations on Lotics for a full month before you pay anything. No risk to get started.

All features included. No tiers, no add-ons, no per-seat pricing.

Full onboarding included. We set up your workflows, import your data, and train your team. No setup fees.

Free consultation. No commitment.

Frequently asked questions

Lotics auto-reminds at 30, 60, or 90 days before expiry. Sends renewal proposals and tracks tenant responses automatically.

Tenants submit requests via the app or hotline. The system classifies, assigns technicians, and tracks progress to completion.

Connect your bank to receive transactions automatically. The system matches them to invoices and flags any mismatches.

Yes. Lotics manages multiple buildings in one system. Reports can be consolidated or per-site.

The dashboard shows every unit's status. Filter by vacancy duration, or ask AI directly.

Yes. Materials and labor are recorded per issue and per unit. At month end you know which unit costs the most.

Simple interface with built-in workflows. New staff follow the process steps without one-on-one training.

Excel cannot send lease reminders. Zalo does not keep processing history. Lotics does both, plus automation.

Lotics combines units, leases, issues, and financials in one system. AI reminds deadlines, reconciles rent, classifies issues automatically.

Legacy software only stores data. Lotics auto-reminds, generates contracts, reconciles bank transactions, and reports. You do not need to remember anything.

Data is encrypted and stored on secure cloud infrastructure. Role-based access ensures leasing, ops, and accounting see only what they need.

2-3 weeks. The Lotics team helps import unit lists, existing leases, and trains your staff.

Yes. Export invoice and contract data as Excel, or connect via API to your accounting system.

Yes. Occupancy rate, revenue per unit, average vacancy duration, maintenance costs. All calculated automatically.

You pay a fixed monthly fee based on the value we deliver. We assess your operations and set the fee as a percentage of the estimated savings. First month free, all features included, full onboarding included.

Yes. Support via Zalo, email, and phone during business hours. Video tutorials and documentation in Vietnamese.

See Lotics on your building data

Free demo using your actual units, leases, and workflows.