Control procurement with AI

Track POs, process supplier quotes, and auto-route approvals. Quote comparisons take minutes, not hours of manual collation.

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Elevate your business

PO data updates itself

Supplier quotes from email, e-invoices, and bank statements update your records automatically — no manual entry.

RFQ to PO in five minutes

AI reads supplier quotes, cross-checks contract terms, and generates POs with approval packs.

Connected to supplier portals

Browser extension that captures supplier quotes and fills procurement portal forms as you browse.

Price gaps visible at a glance

Quotes above market rate, stalled approvals, and late deliveries are flagged automatically.

Look up spend in one question

Ask about this month's total, stuck POs, or late suppliers and get a report instantly.

Automated workflows

Auto-send RFQs

Create a purchase request, the system sends RFQs to selected suppliers. Quotes return and auto-populate the comparison table.

Tiered PO approval

Under $5,000 the manager approves. Over $5,000 goes to the director. Routing is automatic by order value.

Delivery deadline reminders

Automatic reminders to suppliers 3 days before delivery. Alerts to the buyer when an order is more than 2 days late.

Inventory update on receipt

Goods received at warehouse, stock updates automatically. No double entry.

Scheduled spend reports

End of month, spend by supplier and category is compiled and emailed to management.

Supplier scoring

After each order, the system logs delivery time, quality, and pricing. Supplier scores calculate over time.

Your onboarding with Lotics

You never set it up yourself. We build the system around your operation and keep improving it as your business changes.

  1. 01.

    Operations Audit

    We learn how your business actually operates and pick the manual work that should be automated first.

  2. 02.

    System Build & Integration

    We build the system to match your process and bring in your existing data and documents, so nothing has to be re-entered.

  3. 03.

    Go-live & Handover

    Your team starts using the system on real work while we train them and refine it until it runs smoothly.

  4. 04.

    Continuous Improvement

    We stay on after launch with ongoing support, watching how the system is used and improving it as your business changes.

Trusted by operations teams

Phuoc Tran

"Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files."

Phuoc Tran
Director, Conta Vietnam

Pricing

Free

$0

Your workspace, free forever

Get started
  • 1 process
  • 100 AI credits / month · bring your own AI
  • Up to 3 users
  • Build it yourself, with documentation

Pro

$17/month

Lotics AI for daily work

Get started
  • 1 process
  • 1,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Response within 2 days

Team

$68/month

For active operations teams

Get started
  • 1 department / 5 processes
  • 5,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Same-day response

Business

$255/month

Lotics as your active partner

Get started
  • Unlimited processes
  • 25,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Response within 4 hours
  • AI automatically analyzes and optimizes your system, detecting workflow bottlenecks. (Included · no credits)

Enterprise

Custom deployment for large organizations — custom credits, dedicated CSM, SSO/SAML, data residency, bespoke integrations, and SLA.

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  • A typical AI chat session: ~20-50 credits. Document processing: ~5-15 credits. Voice transcription (10 min): ~3 credits.
  • Pro: ~33 sessions/month. Team: ~167. Business: ~833.
  • Higher commitment tiers get a lower per-credit price ($0.020 → $0.012). When credits run out, buy more at $0.02/credit — no service interruption.
Frequently asked questions

AI extracts quotes from email and puts them into a side-by-side comparison table. See pricing, lead times, and payment terms on the same screen.

Orders route to the right approver automatically by value. After 24 hours without action, the system sends a reminder. After 48 hours, it escalates.

Every PO has delivery status with automatic reminders. The system alerts suppliers before the deadline and notifies your buyer when orders are late.

Yes. Spend reports by supplier, category, and department calculate automatically. View them on the dashboard.

The system logs price history, delivery performance, and quality for every order. Supplier scores calculate automatically.

Every quote is saved with timestamps. Compare pricing over time to see trends clearly. Use this data to negotiate better.

Each order has a clear owner. Department-level permissions mean buyers see their own orders, managers see the full department.

Completely. Structured data, automatic status updates, full change history. Multiple users work simultaneously.

Yes. Once approved, the system generates a PO from order data and emails it to the supplier.

Yes. Approved POs push to accounting automatically. Integrates with popular tools like QuickBooks and Xero.

Yes. Lotics supports spreadsheet import. Our team helps with data conversion during onboarding.

Typically 1-2 weeks. Week 1: set up data tables, import supplier lists. Week 2: train staff, run live orders.

Yes. Data is encrypted, role-based access controls, full audit logs.

Yes. Approve POs, check delivery status, and review reports from your phone.

Yes. Role-based permissions control who can view, edit, or approve specific records. Each person sees only what is relevant to their role.

Yes. Every change is logged with who made it, what changed, and when. Full history on any record for audits, disputes, or internal review.

Cloud servers in Singapore, encrypted in transit and at rest. Daily automatic backups. You own your data and can export everything at any time.

Yes. iOS and Android. Check status, receive notifications, and approve requests on the go. Real-time sync with web.

See your operations running on Lotics

Start free, upgrade when you need more.

Get Started Free
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