Multi-branch operations

We put every branch on one operations system

AI keeps each branch's orders, stock, deliveries current from daily reports, reconciles sales against cash and stock, then reminds branches missing the cut-off. Built for the network, live in days.

See AI handle your own work.

AI enters the branch data

Reads the daily report and the POS export each branch sends up, and fills in that branch's close for the day: the sales, the cash collected and the closing stock.

AI reconciles the day's figures

Compares the daily report against the POS export, and the stock and the customers against what is already on file. Anything that disagrees surfaces before the day closes.

AI drafts the transfers and the reports

Drafts the stock transfer note, the purchase order and the consolidated report on your own templates. Your team reviews before anything is sent.

Every branch in one view

The system shows where each branch stands in the day, which are below their reorder point, and which have not sent their daily report.

One operating cycle across every branch

Each branch works the same cycle, AI reads the reports and reconciles the numbers, and head office sees every branch roll up without merging a file by hand.

  1. 01

    Orders & allocation

    AI reads the order email or sheet, drafts the sales order with the customer, items, quantity, and delivery area filled in, and routes it to the branch covering that area. The order opens there and links the customer on its own.

  2. 02

    Goods issue & delivery

    From the order and the branch's own stock, AI drafts the goods issue note and records the driver or carrier, the delivery route, and the COD amount. The status moves to Out for delivery and the branch's stock draws down on its own.

  3. 03

    Delivery & collection

    The driver returns the signed delivery receipt (POD), and AI reads it to record the delivered quantity, the delivery date, and the cash collected. A confirmed delivery posts the receivable and closes the order line.

  4. 04

    Daily close & reconcile

    At close, AI reads the branch's daily report — the day's sales, cash collected, and closing stock — and checks the sales against the cash and the stock movements. Any figure that doesn't reconcile is flagged for the regional manager before the day closes.

  5. 05

    Replenish & transfer

    When a branch's stock drops below its reorder point, it raises a replenishment request on its own, and AI drafts the stock transfer note from the nearest branch that has the quantity, or a purchase order when none does. Both the source and receiving branch see the transfer and confirm it.

  6. 06

    Consolidate & report

    AI rolls every branch up into one consolidated report — revenue by branch, cost, receivables, and KPI against target — and drafts the leadership summary. On the first of the month the report is compiled and emailed to leadership on its own.

An app for each branch and head office

Branch staff, regional managers, and head office each get their own app — all reading and writing the same branches, orders, and stock.

Branch desk

Branch staff work today's orders and deliveries in a queue; marking one delivered updates stock and receivables.

Regional board

The regional manager watches every branch by stage of the day, with reconciling gaps and low stock surfacing first.

Transfer planner

Warehouse places inter-branch transfers on dates so stock reaches a branch before it runs out.

Head-office dashboard

Head office sees revenue, cost, and receivables by branch, with each branch's KPI against target.

The routine handles itself

Each branch's status keeps up, reports and reorders raise their hand when they're due, and spends clear approval before they go out.

The day's status moves itself

As orders, deliveries, and the daily close land, each branch's stage moves on its own.

Daily reports don't slip

A branch that hasn't submitted its daily report by the cut-off is reminded, and its manager after that.

Off numbers surface on their own

When a branch's sales, cash, and stock don't reconcile, the gap is flagged for review.

Big spends wait for sign-off

An expense above the branch's limit holds until the regional manager or head office approves.

Low stock moves before it runs out

A branch below its reorder point raises a transfer or purchase request automatically.

The system works with the AI you already use

Claude, ChatGPT or a coding assistant can read and update the data in it, within each person's own access.

  • Claude
  • ChatGPT
  • Gemini

Switch in days, not months

We start with one thing your team does by hand today. Once that one is running, we take the next.

  1. 01.

    We learn how you work today

    We go through your documents, your rate sheets and how the desk handles them day to day.

    What we need from youOne session, and a sample document set.

  2. 02.

    We build it and walk your team through it

    The system works the way you already do. Your team is doing real work in it inside the first week.

    What we need from youOne person to review it with us.

  3. 03.

    We keep changing and improving it

    When the process changes or new work comes up, you tell us and we do it. The system keeps up with how you work instead of going stale.

    What we need from youA message when something changes.

500 containers a month.The paperwork closes at the gate.

“Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files.”

Phuoc TranPhuoc TranGiám đốc (Director), Conta Vietnam

A copy per desk, reconciled by eye. Lotics keeps one shipment record. A change made anywhere is the change everyone sees.

Read the case study
Frequently asked questions

Typically 1-2 weeks for the first branch: build the data tables, report templates, and import existing data. Once the process is standard, each new branch takes 1-2 days. Setup is included in the plan.

Time with one branch team during the audit, the report templates and price lists you use today, and someone to review as we build. We handle the rest.

Your managers. We configure it, operate alongside you, and adjust as the network grows or the process changes. Those changes are part of the subscription.

No. The branch desk, regional board, and head-office dashboard all read and write the same branches, orders, and stock — one source of truth, many purpose-built apps onto it. The scattered spreadsheets and chat groups you have now are exactly what that removes, not adds to.

Yes. We set one standard process and configure the differences per branch. AI reads reports in different formats and normalizes them into one.

AI pulls reports from email or direct entry, extracts the figures, and consolidates them into one shared table. No opening each file to copy across.

The system compares revenue, receivables, and processing speed across branches. AI flags any with unusual figures or a late report.

When a branch drops below its reorder point, the system suggests a transfer from the nearest branch that has stock and drafts the transfer note. Both warehouses see it and confirm.

No. Each branch sees only its own data. Regional managers see the branches in their region, and head office sees all of them. Access is scoped by branch and management level.

No. Lotics connects to your existing POS and accounting tools. It runs the operations between branches; sales and cost data syncs to accounting instead of being re-entered.

Yes. Lotics imports data from spreadsheets. Our team handles the conversion and import while we build the system.

Yes. Role-based permissions control who can view, edit, or approve specific records. Each person sees only what is relevant to their role.

Yes. Every change is logged with who made it, what changed, and when. Full history on any record for audits, disputes, or internal review.

Cloud servers in Singapore, encrypted in transit and at rest. Daily automatic backups. You own your data and can export everything at any time.

Yes. iOS and Android. Check status, receive notifications, and approve requests on the go. Real-time sync with web.

See your operations running on Lotics

The demo runs on your own documents, not on our example.

Book a demo

30 minutes, scheduled by phone or Zalo.