Run your language school without the chase

Automate student tracking, tuition processing, and class assignments in one system. Built around your school workflow. Go live in days.

Students
Lotics AI
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Trusted by operations teams

Phuoc Tran

"Every morning I had to scroll through dozens of Zalo groups then cross-check spreadsheets to figure out where things stood. Now I open Lotics and see everything: who's doing what, what's stuck. A lot less back and forth."

Phuoc Tran
Director, Conta Vietnam

Track students across every lifecycle stage

Progress, attendance, tuition, and schedules for every student. Know who needs help and who is finishing their course.

Auto-fill tuition invoices from enrollment forms

AI reads enrollment forms, tuition receipts, and grade records, cross-checks learning paths, then fills contracts and payment slips.

Ask AI to flag overdue tuition

Counselors ask AI about student status and tuition balances. Managers get instant answers from real-time data.

Teams handle exceptions not chase status

Intake and placement testing

Students register, get scheduled for tests, results recorded. Counselor follows up if unconfirmed after 2 days.

Class placement and teacher assignment

Place students by test results and availability. Send schedule notifications to students and teachers.

Attendance and absence tracking

Teachers log attendance per session. Three consecutive absences trigger a counselor alert.

Tuition collection and reminders

Installment plans with auto-reminders before due dates. Students pay online via VNPay or bank transfer.

Testing and evaluation

Record test scores, send results to students and parents. Compare progress across test periods.

Completion and re-enrollment

Issue certificates on course completion. Suggest next courses and send re-enrollment offers.

Keep students schedules and tuition aligned

Turn registration forms into actionable data

Upload registration forms and placement tests. AI extracts student info for immediate class placement.

Connect Zalo, Google Forms, and payments

Send notifications via Zalo OA, receive registrations from Google Forms, collect tuition through VNPay.

Always up to date

Changes are visible to everyone instantly. No version confusion.

Mobile access

Approve, review, and update progress from your phone.

Control who sees what

Set view and edit permissions by team or customer.

Full change history

Track every change and see who made it and when.

Pricing based on results

A fixed monthly fee based on the value we deliver. We assess your operations, estimate the time saved and costs reduced, and set your fee as a percentage of that. You always keep more than you pay.

First month free. Run your operations on Lotics for a full month before you pay anything. No risk to get started.

All features included. No tiers, no add-ons, no per-seat pricing.

Full onboarding included. We set up your workflows, import your data, and train your team. No setup fees.

Free consultation. No commitment.

Frequently asked questions about language school management

Lotics tracks attendance per session. Students with consecutive absences get flagged so counselors can follow up before they drop out.

Yes. Small schools often have 1-2 staff doing everything. Lotics automates tuition reminders, schedule notifications, and attendance tracking.

Lotics flags students showing dropout signs: frequent absences, missed assignments, overdue tuition. Counselors reach out before it is too late.

Yes. Lotics sends automated reminders via Zalo before payment deadlines. Students pay online through VNPay, Momo, or bank transfer.

Parents check attendance, test scores, and teacher feedback on the app themselves. Phone inquiries drop by 80%.

Yes. Each language has its own courses, teachers, and classes. Students can study multiple languages in parallel.

Lotics checks for conflicts automatically during scheduling. If a room or teacher is already booked, the system flags it immediately.

Excel cannot send tuition reminders, flag absent students, or push schedule notifications via Zalo. Lotics automates all of that.

Lotics replaces Excel, Google Sheets, and disconnected tools. If you use specialized software, Lotics can connect via API.

Teachers take attendance, log progress, and check their schedule from their phone. They only see the classes they teach.

One to two weeks. The Lotics team helps import your student list, configure courses, and train your staff.

Data is encrypted and stored securely in the cloud. Teachers, counselors, and accountants have different access levels.

Yes. Reports cover revenue by course, trial-to-enrollment conversion, re-enrollment rate, and outstanding tuition.

Yes. Each branch has its own data. Directors see consolidated reports across all branches.

Yes. Export tuition and revenue data as Excel or connect via API to your accounting system.

You pay a fixed monthly fee based on the value we deliver. We assess your operations and set the fee as a percentage of the estimated savings. First month free, all features included, full onboarding included.

Yes. Support via Zalo, email, and phone during business hours. Vietnamese video tutorials included.

See Lotics on your school's workflow

A live walkthrough using your real student data and course setup.