Distribution & wholesale

Manage inventory and replenishment with AI

AI keeps stock current as deliveries and counts land, checks each count against your reorder point, drafts the purchase order, then flags lots nearing expiry. Built for your warehouse, live in days.

See AI handle your own work.

AI enters the stock data

Reads the delivery note the driver hands over and the count sheet from the dock, and opens the inbound order with the items, the quantities, the lots and the expiry dates filled in.

AI checks the numbers match

Compares what arrived against what you ordered and against the case pack in your catalog. A short or mismatched line surfaces before stock is booked in.

AI drafts the warehouse documents

Drafts the purchase order, the stock report and the goods receipt note on your own templates. Your team reviews before anything is sent.

Every replenishment in one view

The system shows which SKUs are below their reorder point, which orders are on their way in, and which deliveries are waiting on a person.

Every reorder from plan to receipt

At every stage the stock updates itself, AI drafts the orders and receipts, and the reorder fires the moment the level drops.

  1. 01

    Replenishment planning

    AI reads the sales history, computes days of supply, and flags every SKU against its reorder point, on-hand quantity, and safety stock. One that drops below the point opens a reorder proposal on its own, with the suggested order quantity already filled in.

  2. 02

    Purchase order

    From the approved proposal, AI drafts the purchase order with the supplier, order quantity, and required date, then checks the unit price against the supplier's contract. Approve it and the order emails to the supplier on its own, moving the status to On order.

  3. 03

    Confirmation & inbound schedule

    When the supplier's order confirmation arrives, AI reads it and fills in the confirmed quantity and expected delivery date. That date lands on the receiving calendar and the order moves to Awaiting receipt.

  4. 04

    Goods receipt & inspection

    As stock arrives, AI cross-checks the delivery note and supplier invoice against the purchase order and flags any short, over, or mispriced line before it is booked in. The goods receipt note records the quantity received, lot number, expiry date, and storage location, and each warehouse's stock updates the moment it posts.

  5. 05

    Inter-warehouse transfer

    AI spots an over-stocked warehouse beside a short one and drafts the stock transfer note between them, with the source, destination, and transfer quantity filled in. Posting it records an issue at one end and a receipt at the other, so stock stays in balance across warehouses.

  6. 06

    Cycle count & stock report

    At each count cycle, AI compares the counted quantity against the system figure, flags the variances with their adjustment reason, and compiles the goods received-issued-on-hand report. The count schedule builds itself and the finished report goes to managers without anyone assembling it.

An app built for each desk

Purchasing, warehouse, planning, and managers each get their own app, all reading and writing one shared set of stock records.

Purchasing desk

Purchasing sees reorder proposals and purchase orders in a queue; approving one sends it to the supplier.

Receiving station

The warehouse team works one delivery with its note, invoice, and the count, match, and receive actions in a single view.

Stock control board

Planning watches every SKU by stock status, with low stock and near-expiry lots surfacing in red.

Inventory dashboard

Managers see stock value by warehouse, days of supply, fill rate, and slow-moving stock.

Reordering and reminders on their own

Reorders open on their own, deadlines raise their hand, and the numbers are approved before an order leaves.

Stock status stays current

As receipts, transfers, and counts land, each SKU's stock status moves on its own.

Low stock reorders itself

When a SKU drops below its reorder point, a replenishment proposal opens automatically.

Late deliveries surface early

A confirmed delivery date that passes without a receipt alerts the buyer.

Near-expiry lots get caught

Lots nearing their expiry date surface for markdown or transfer before they turn.

Off-contract prices need sign-off

A purchase order above the supplier's contract price waits on a manager's approval.

The system works with the AI you already use

Claude, ChatGPT or a coding assistant can read and update the data in it, within each person's own access.

  • Claude
  • ChatGPT
  • Gemini

Switch in days, not months

We start with one thing your team does by hand today. Once that one is running, we take the next.

  1. 01.

    We learn how you work today

    We go through your documents, your rate sheets and how the desk handles them day to day.

    What we need from youOne session, and a sample document set.

  2. 02.

    We build it and walk your team through it

    The system works the way you already do. Your team is doing real work in it inside the first week.

    What we need from youOne person to review it with us.

  3. 03.

    We keep changing and improving it

    When the process changes or new work comes up, you tell us and we do it. The system keeps up with how you work instead of going stale.

    What we need from youA message when something changes.

500 containers a month.The paperwork closes at the gate.

“Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files.”

Phuoc TranPhuoc TranGiám đốc (Director), Conta Vietnam

A copy per desk, reconciled by eye. Lotics keeps one shipment record. A change made anywhere is the change everyone sees.

Read the case study
Frequently asked questions

Typically 1-2 weeks. Week 1: build the product catalog, stock norms, document templates, and import existing data. Week 2: train staff and run real inbound orders. Setup is included in the plan.

Your product catalog, stock norms, and supplier price lists, time with the warehouse team during the audit, and someone to review as we build. We handle the rest.

Your team uses it day to day, and Lotics stays on to adjust as your norms, warehouses, or process change. You don't need a technical hire.

We update the min-max norms, reorder points, and safety stock by season or by warehouse. Changes take effect immediately for the next round of reorder proposals.

By the people who use it each month, not a build fee. The price covers the platform, with AI credits included every month, and our building it for you; both step by band — 1–10, 11–30 and 31–70 people. The platform alone starts at $60 a month, and with us building and operating it, $120. There is no setup fee at any size. It starts with a free discovery call.

No. The purchasing desk, receiving station, and stock control board all read and write the same stock records — one source of truth, many purpose-built apps onto it. The scattered spreadsheets and chat threads you track stock in now are exactly what that removes, not adds to.

Each warehouse has its own stock view, with consolidated totals or a drill-down per location. Transfers record an issue and a receipt at both ends, so the numbers always match.

The system computes days of supply from sales velocity and flags SKUs at their reorder point. When one drops below the threshold, a replenishment proposal opens with the supplier and quantity.

Each order carries its own status: sent, confirmed by supplier, in transit, received. If a confirmed delivery date passes without a receipt, the system reminds purchasing.

Every goods receipt records the lot number and expiry date on the record. Lots nearing expiry surface so you can mark them down or transfer them before they turn.

AI cross-checks the delivery note and invoice against the purchase order and flags short, over, or mispriced lines at receipt. The warehouse confirms before stock is recorded.

The system flags SKUs sitting in stock beyond the days you set without an issue, with the value they're holding. You see it early to mark down or transfer to a warehouse that sells it.

A unit-of-measure conversion table holds the case-pack-single ratio per SKU. Receive by the case, issue by the single, and stock still resolves to one standard unit.

Yes. Goods-receipt and supplier-payable data syncs to the accounting software you already use, like MISA. Your existing POS or warehouse system connects to deduct stock on issue, so nothing is entered twice.

Yes. Our team imports your product catalog, on-hand quantities, and norms from your spreadsheet while we build the system, with a preview before anything is written.

Yes. Role-based permissions control who can view, edit, or approve specific records. Each person sees only what is relevant to their role.

Yes. Every change is logged with who made it, what changed, and when. Full history on any record for audits, disputes, or internal review.

Cloud servers in Singapore, encrypted in transit and at rest. Daily automatic backups. You own your data and can export everything at any time.

Yes. iOS and Android. Check status, receive notifications, and approve requests on the go. Real-time sync with web.

See your operations running on Lotics

The demo runs on your own documents, not on our example.

Book a demo

30 minutes, scheduled by phone or Zalo.