Stop dispatching by phone, run field service on one system

Automate service ticket tracking, technician dispatch, and invoicing in one system. Built around your field service workflow. Go live in days.

Service Tickets
Lotics AI
Ask Lotics AI...

Trusted by operations teams

Phuoc Tran

"Every morning I had to scroll through dozens of Zalo groups then cross-check spreadsheets to figure out where things stood. Now I open Lotics and see everything: who's doing what, what's stuck. A lot less back and forth."

Phuoc Tran
Director, Conta Vietnam

Service tickets visible across full lifecycle

No more digging through chat groups or scattered files. Every ticket, status, and history lives in one place, updated in real time.

Auto-match checklists, handover reports, invoices

AI reads incident tickets, maintenance checklists, and handover records, cross-checks service tasks, then fills invoices.

Ask AI which tickets risk SLA

Dispatchers ask AI for ticket status and parts costs. Managers get instant answers from real-time data.

Workflows run while teams handle exceptions

Intake service requests

Customer calls or emails. AI creates the ticket, classifies equipment (chiller, AHU, FCU, VRV) and priority. No manual data entry.

On-site survey

Technician visits the site, inspects the system, photographs conditions, and logs equipment status on the ticket.

Quote and approve

System calculates labor, parts, and materials from survey data. Quote sent to customer for approval via email.

Install and log parts

Technician performs repairs or installation, logs parts used. System deducts from inventory and alerts when stock is low.

Testing and handover

Technician runs the system, measures outlet temperature, customer signs off. Ticket closes, report sent to office.

Schedule preventive maintenance

Maintenance contracts auto-create tickets when due. Customers get reminders, technicians get new schedules.

Keep tickets parts and invoices aligned

Emails and calls come in, tickets go out

Customers send requests via email or hotline. AI creates service tickets, classifies equipment type and priority automatically.

Sync maintenance schedules with building systems

Receive maintenance requests from BMS, update scheduled maintenance, and log equipment status in one place.

Always up to date

Changes are visible to everyone instantly. No version confusion.

Mobile access

Approve, review, and update progress from your phone.

Control who sees what

Set view and edit permissions by team or customer.

Full change history

Track every change and see who made it and when.

Pricing based on results

A fixed monthly fee based on the value we deliver. We assess your operations, estimate the time saved and costs reduced, and set your fee as a percentage of that. You always keep more than you pay.

First month free. Run your operations on Lotics for a full month before you pay anything. No risk to get started.

All features included. No tiers, no add-ons, no per-seat pricing.

Full onboarding included. We set up your workflows, import your data, and train your team. No setup fees.

Free consultation. No commitment.

Frequently asked questions about HVAC field service management

Lotics suggests technicians by location, skill, and availability. Dispatchers confirm with one click instead of calling each person to check who is free.

Technicians log parts on the service ticket at the job site. The system cross-references truck and warehouse inventory, flagging discrepancies immediately.

Excel cannot track technician locations, send SLA reminders, or calculate costs automatically. Lotics combines tickets, parts, and invoices in one system.

Lotics sends customers a tracking link showing ticket status and technician location. Follow-up calls drop significantly.

AI monitors ticket processing time against SLA commitments. Tickets nearing their deadline without reaching Handover trigger alerts to dispatchers on the dashboard.

Service tickets require checklist completion before moving to Handover. Technicians cannot skip parts logging or site photos.

Yes. Technicians log parts on the ticket at the job site. The system calculates labor by the hour plus parts cost. Invoice generated in under a minute.

Yes. Enter the maintenance contract. The system auto-creates tickets when due and sends reminders to customers.

Yes. Lotics works for teams of any size. You pay a fixed monthly fee based on the value delivered.

Yes. Technicians use their phone to receive tickets, check in, take photos, log parts, and capture customer signatures.

Usually 1-2 weeks. The Lotics team helps import your customer list, equipment records, and trains your technicians.

Data is encrypted and stored on secure cloud infrastructure. Role-based access: technicians see only their tickets, dispatchers see all, accountants see invoices.

Yes. Export invoices and cost data as Excel or connect via API to your accounting software.

Yes. Reports cover tickets completed, average resolution time, SLA compliance rate, and revenue per technician.

You pay a fixed monthly fee based on the value we deliver. We assess your operations and set the fee as a percentage of the estimated savings. First month free, all features included, full onboarding included.

Yes. Flexible dispatch across branches with consolidated or per-branch reporting.

See Lotics on your field service workflow

Get a live demo using your actual service tickets, dispatch, and invoicing.