Members renew on time without manual chasing

Automate member tracking, renewal processing, and class scheduling in one system. Built around your gym workflow. Go live in days.

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Lotics AI
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Trusted by operations teams

Phuoc Tran

"Every morning I had to scroll through dozens of Zalo groups then cross-check spreadsheets to figure out where things stood. Now I open Lotics and see everything: who's doing what, what's stuck. A lot less back and forth."

Phuoc Tran
Director, Conta Vietnam

Members from trial through renewal stages

Packages, expiry dates, and check-in counts in one place. Instantly see who needs a renewal reminder and who has gone silent.

Link membership plans to renewal forms

AI reads registration forms, package contracts, and receipts, cross-checks member entitlements, then fills renewal documents.

Ask AI which members expire soon

Front desk asks AI for package status and renewals. Managers get instant answers from real-time data.

Workflows run while teams handle exceptions

New member registration

Collect info, recommend a package, process payment, issue a card. Profile created on the spot.

Daily check-in

Members tap a card or scan a QR code. System logs the visit and alerts if the package has expired.

Class and PT booking

Members book via the app. System enforces capacity and creates a waitlist automatically.

Renewal reminders

Zalo reminders sent 7, 3, and 1 day before expiry. Includes a payment link and promo offer.

Payment and renewal

Members pay online or at the desk. System updates the new expiry date automatically.

Re-engage inactive members

No visit in 2 weeks triggers a message with a voucher to encourage return.

Keep members packages and revenue aligned

Turn sign-up forms into actionable member records

Members register online or at the desk. AI extracts ID info, creates profiles, and assigns packages immediately.

Connect card scanners and payment systems

Sync check-ins from card scanners, accept payments via VNPay and Momo. Data updates automatically.

Always up to date

Changes are visible to everyone instantly. No version confusion.

Mobile access

Approve, review, and update progress from your phone.

Control who sees what

Set view and edit permissions by team or customer.

Full change history

Track every change and see who made it and when.

Pricing based on results

A fixed monthly fee based on the value we deliver. We assess your operations, estimate the time saved and costs reduced, and set your fee as a percentage of that. You always keep more than you pay.

First month free. Run your operations on Lotics for a full month before you pay anything. No risk to get started.

All features included. No tiers, no add-ons, no per-seat pricing.

Full onboarding included. We set up your workflows, import your data, and train your team. No setup fees.

Free consultation. No commitment.

Frequently asked questions

Lotics automatically filters members by expiry date every day. The list of renewals appears on your dashboard without opening a file.

Yes. Even with 50 members, tracking packages, sending reminders, and logging attendance manually takes 1-2 hours daily.

Lotics sends Zalo reminders 7, 3, and 1 day before expiry with a direct payment link. Gyms using Lotics increase renewal rates from 45% to over 70%.

Create class schedules, assign trainers, set capacity. Members book in advance, and the system creates a waitlist when full.

Lotics records check-ins automatically. PT session counts match actual check-in logs. Discrepancies show up on reports immediately.

Yes. Each branch has its own data, managers see consolidated reports. Members can be shared or branch-specific.

Yes. Members use the app to check in, book classes, view PT schedules, and track remaining sessions.

Excel cannot send renewal reminders, log check-ins, or enforce class capacity. Chat groups cannot consolidate revenue. Lotics does both automatically.

Yes. View revenue by package, trainer, and month. Track unpaid members and overdue balances.

Most gyms go live within one week. The Lotics team helps import member lists, configure packages, and train staff.

Data is encrypted and stored in the cloud. Granular permissions: front desk, trainers, and managers have different access levels.

Yes. Export revenue and receivables as Excel or connect via API to your accounting system.

You pay a fixed monthly fee based on the value we deliver. We assess your operations and set the fee as a percentage of the estimated savings. First month free, all features included, full onboarding included.

Yes. Support via Zalo, email, and phone during business hours. Full Vietnamese documentation and video tutorials.

Lotics tracks registrations by class, time slot, and trainer. See instantly which classes need more slots and which times to cut.

The system pauses the countdown during the freeze. Reactivation resumes from the remaining days. No sessions lost.

See Lotics on your gym's workflow

Get a live demo using your actual member data and packages.