Grow your gym with AI

Track members, handle contracts, and automate renewal reminders. Filtering expiring members takes minutes, not hours of spreadsheet work.

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Elevate your business

Member data updates itself

Check-ins from card readers and payments from VNPay update your records automatically — no manual entry.

Renewal contracts pre-filled

AI reads package data, cross-checks entitlements, and fills renewal contracts.

Connected to gym portals

Browser extension that captures check-in data and fills forms on ZKTeco portals as you browse.

Inactive members surface early

Members absent 2 weeks, expired packages without renewal, and full classes surface automatically.

How many expire this week

Ask about expiring packages, top PT session counts, or monthly revenue and get numbers.

Automated workflows

New member registration

Collect info, recommend a package, process payment, issue a card. Profile created on the spot.

Daily check-in

Members tap a card or scan a QR code. System logs the visit and alerts if the package has expired.

Class and PT booking

Members book via the app. System enforces capacity and creates a waitlist automatically.

Renewal reminders

Zalo reminders sent 7, 3, and 1 day before expiry. Includes a payment link and promo offer.

Payment and renewal

Members pay online or at the desk. System updates the new expiry date automatically.

Re-engage inactive members

No visit in 2 weeks triggers a message with a voucher to encourage return.

Your onboarding with Lotics

You never set it up yourself. We build the system around your operation and keep improving it as your business changes.

  1. 01.

    Operations Audit

    We learn how your business actually operates and pick the manual work that should be automated first.

  2. 02.

    System Build & Integration

    We build the system to match your process and bring in your existing data and documents, so nothing has to be re-entered.

  3. 03.

    Go-live & Handover

    Your team starts using the system on real work while we train them and refine it until it runs smoothly.

  4. 04.

    Continuous Improvement

    We stay on after launch with ongoing support, watching how the system is used and improving it as your business changes.

Trusted by operations teams

Phuoc Tran

"Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files."

Phuoc Tran
Director, Conta Vietnam

Pricing

Free

$0

Your workspace, free forever

Get started
  • 1 process
  • 100 AI credits / month · bring your own AI
  • Up to 3 users
  • Build it yourself, with documentation

Pro

$17/month

Lotics AI for daily work

Get started
  • 1 process
  • 1,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Response within 2 days

Team

$68/month

For active operations teams

Get started
  • 1 department / 5 processes
  • 5,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Same-day response

Business

$255/month

Lotics as your active partner

Get started
  • Unlimited processes
  • 25,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Response within 4 hours
  • AI automatically analyzes and optimizes your system, detecting workflow bottlenecks. (Included · no credits)

Enterprise

Custom deployment for large organizations — custom credits, dedicated CSM, SSO/SAML, data residency, bespoke integrations, and SLA.

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  • A typical AI chat session: ~20-50 credits. Document processing: ~5-15 credits. Voice transcription (10 min): ~3 credits.
  • Pro: ~33 sessions/month. Team: ~167. Business: ~833.
  • Higher commitment tiers get a lower per-credit price ($0.020 → $0.012). When credits run out, buy more at $0.02/credit — no service interruption.
Frequently asked questions

Lotics automatically filters members by expiry date every day. The list of renewals appears on your dashboard without opening a file.

Yes. Even with 50 members, tracking packages, sending reminders, and logging attendance manually takes 1-2 hours daily.

Lotics sends Zalo reminders 7, 3, and 1 day before expiry with a direct payment link. Gyms using Lotics increase renewal rates from 45% to over 70%.

Create class schedules, assign trainers, set capacity. Members book in advance, and the system creates a waitlist when full.

Lotics records check-ins automatically. PT session counts match actual check-in logs. Discrepancies show up on reports immediately.

Yes. Each branch has its own data, managers see consolidated reports. Members can be shared or branch-specific.

The system pauses the countdown during the freeze. Reactivation resumes from the remaining days. No sessions lost.

Lotics connects with ZKTeco access readers, VNPay, MoMo, Zalo OA, and email. Data syncs automatically.

All data is encrypted. Role-based permissions control who can see or edit what.

Most teams run their first workflow within days. Start with one process and expand from there.

Yes. Role-based permissions control who can view, edit, or approve specific records. Each person sees only what is relevant to their role.

Yes. Every change is logged with who made it, what changed, and when. Full history on any record for audits, disputes, or internal review.

Cloud servers in Singapore, encrypted in transit and at rest. Daily automatic backups. You own your data and can export everything at any time.

Yes. iOS and Android. Check status, receive notifications, and approve requests on the go. Real-time sync with web.

See your operations running on Lotics

Start free, upgrade when you need more.

Get Started Free
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