Grow your gym with AI

Track members, handle contracts, and automate renewal reminders. Filtering expiring members takes minutes, not hours of spreadsheet work.

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Elevate your business

Member data updates itself

Check-ins from card readers and payments from VNPay update your records automatically — no manual entry.

Renewal contracts pre-filled

AI reads package data, cross-checks entitlements, and fills renewal contracts.

Connected to gym portals

Browser extension that captures check-in data and fills forms on ZKTeco portals as you browse.

Inactive members surface early

Members absent 2 weeks, expired packages without renewal, and full classes surface automatically.

How many expire this week

Ask about expiring packages, top PT session counts, or monthly revenue and get numbers.

Automated workflows

New member registration

Collect info, recommend a package, process payment, issue a card. Profile created on the spot.

Daily check-in

Members tap a card or scan a QR code. System logs the visit and alerts if the package has expired.

Class and PT booking

Members book via the app. System enforces capacity and creates a waitlist automatically.

Renewal reminders

Zalo reminders sent 7, 3, and 1 day before expiry. Includes a payment link and promo offer.

Payment and renewal

Members pay online or at the desk. System updates the new expiry date automatically.

Re-engage inactive members

No visit in 2 weeks triggers a message with a voucher to encourage return.

How to get started

1

Tell us how you operate

One call. We set up your data, documents, and workflows the same day. Your existing data moves in with you.

2

Your team starts using it

No training needed. AI processes documents, updates data, and flags what needs attention. Manual work drops from day one.

3

It gets better every week

New automations, document types, and integrations added as your operations grow. We handle all the setup.

Trusted by operations teams

Phuoc Tran

"Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files."

Phuoc Tran
Director, Conta Vietnam

Pricing

Free

$0

Your workspace, free forever

Get started
  • Complete system of record
  • Use your own AI (ChatGPT, Gemini etc.)
  • 500 bonus credits + 100/month
  • Unlimited users

Pro

$17/month

Lotics AI for daily work

Get started
  • Intelligent AI included
  • 10 GB storage
  • 1,000 credits/month
  • Standard memory and context
  • Basic support

Team

$68/month

For active operations teams

Get started
  • Access to reasoning AI
  • 100 GB storage
  • 5,000 credits/month
  • Expanded memory and context
  • AI meeting notes up to 1 hour
  • Priority support

Business

$255/month

For teams that need governance

Get started
  • Access to most capable reasoning AI
  • 1 TB storage
  • 25,000 credits/month
  • Maximum memory and context
  • AI meeting notes up to 4 hours
  • Audit trail and access controls
  • Premium support with dedicated account manager

Enterprise

Custom deployment for large organizations — tailored AI, unlimited credits, dedicated support, and bespoke integrations to fit your operations.

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  • A typical AI chat session: ~20-50 credits. Document processing: ~5-15 credits. Voice transcription (10 min): ~3 credits.
  • Free: ~3 sessions/month + 500 bonus credits. Pro: ~33 sessions/month. Team: ~167 sessions/month.
  • Paid plans: when credits run out, buy more at $0.02/credit. No service interruption.
Frequently asked questions

Lotics automatically filters members by expiry date every day. The list of renewals appears on your dashboard without opening a file.

Yes. Even with 50 members, tracking packages, sending reminders, and logging attendance manually takes 1-2 hours daily.

Lotics sends Zalo reminders 7, 3, and 1 day before expiry with a direct payment link. Gyms using Lotics increase renewal rates from 45% to over 70%.

Create class schedules, assign trainers, set capacity. Members book in advance, and the system creates a waitlist when full.

Lotics records check-ins automatically. PT session counts match actual check-in logs. Discrepancies show up on reports immediately.

Yes. Each branch has its own data, managers see consolidated reports. Members can be shared or branch-specific.

The system pauses the countdown during the freeze. Reactivation resumes from the remaining days. No sessions lost.

Lotics connects with ZKTeco access readers, VNPay, MoMo, Zalo OA, and email. Data syncs automatically.

All data is encrypted. Role-based permissions control who can see or edit what.

Most teams run their first workflow within days. Start with one process and expand from there.

Yes. Role-based permissions control who can view, edit, or approve specific records. Each person sees only what is relevant to their role.

Yes. Every change is logged with who made it, what changed, and when. Full history on any record for audits, disputes, or internal review.

Cloud servers in Singapore, encrypted in transit and at rest. Daily automatic backups. You own your data and can export everything at any time.

Yes. iOS and Android. Check status, receive notifications, and approve requests on the go. Real-time sync with web.

See your operations running on Lotics

Start free, upgrade when you need more.

Get Started Free
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