Approvals, reconciliation, reports without re-keying

Automate expense request tracking, payment reconciliation, and financial report generation in one system. Built around your approval workflow. Go live in days.

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Expense Requests
Lotics AI
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Trusted by operations teams

Phuoc Tran

"Every morning I had to scroll through dozens of Zalo groups then cross-check spreadsheets to figure out where things stood. Now I open Lotics and see everything: who's doing what, what's stuck. A lot less back and forth."

Phuoc Tran
Director, Conta Vietnam

Expense requests, supplier invoices, approvals by stage

Expense requests, supplier invoices, and approval status all in one table. No searching through email or separate spreadsheets.

Cross-check payment requests with invoices

AI reads payment requests, supplier invoices, and statements, cross-checks approval limits, then fills accounting vouchers.

Ask AI which expenses await approval

Accountants ask AI for overdue payables and which departments are over budget. Answers come from live data instantly.

Workflows run while teams handle exceptions

Receive supplier invoices

Invoices arrive by email, AI extracts data and creates expense requests. Accounting just reviews.

Sequential approval chain

Team lead approves first, chief accountant next. Each level gets notified on mobile.

Payment reconciliation

Once approved, payment orders are created. The system auto-matches against bank statements.

Contract generation from templates

Pick a template, AI fills in details from data. 15 minutes becomes 2 minutes.

Monthly expense reports

End of month, the system auto-consolidates expenses by department and supplier. No file gathering.

Payable due date reminders

Supplier payables approaching due date? The system alerts accounting. No late payments.

Keep approvals reconciliation and reports aligned

Supplier invoices in, data auto-filled

AI reads invoices, receipts, and contracts from email. Extracts amounts, dates, and supplier codes to create expense requests.

Bank reconciliation, accounting export

Match payments against bank statements automatically. Export data to accounting software without re-keying.

Always up to date

Changes are visible to everyone instantly. No version confusion.

Mobile access

Approve, review, and update progress from your phone.

Control who sees what

Set view and edit permissions by team or customer.

Full change history

Track every change and see who made it and when.

Pricing based on results

A fixed monthly fee based on the value we deliver. We assess your operations, estimate the time saved and costs reduced, and set your fee as a percentage of that. You always keep more than you pay.

First month free. Run your operations on Lotics for a full month before you pay anything. No risk to get started.

All features included. No tiers, no add-ons, no per-seat pricing.

Full onboarding included. We set up your workflows, import your data, and train your team. No setup fees.

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Free consultation. No commitment.

FAQ about back office financial management

Every expense request goes through approval chains by amount and department. Accounting sees everything on one board and knows exactly who is spending what.

Lotics auto-matches payments to bank statement entries. Accounting only handles discrepancies instead of checking every line.

The system checks for required attachments before allowing submission. Missing receipt or invoice? The request cannot be sent for approval.

Yes. The system auto-consolidates expenses by department, supplier, and category. Export or schedule auto-delivery at month end.

Lotics auto-reminds when payables approach their due date. Accounting does not need to track every deadline manually.

A live dashboard shows spending in real time. The CEO opens it and sees totals instantly, no asking accounting.

No. Lotics manages approval workflows, reconciliation, and document generation. Data exports to your accounting software for bookkeeping.

Yes. Configure by amount threshold and department. Under $500 is team lead only. Over $2,000 goes through director. Each department can have its own chain.

Yes. AI reads invoices from email, extracts amounts, dates, and supplier codes, and creates expense requests. Accounting just verifies.

Yes. Pick a template, AI fills in client details, values, and terms from existing data. No re-typing.

Permissions route by department and amount. Requests auto-flow to the correct approver. No misdirected approvals.

Typically 1-2 weeks. The Lotics team helps configure approval chains, templates, and hands-on training.

You pay a fixed monthly fee based on the value we deliver. We assess your operations and set the fee as a percentage of the estimated savings. First month free, all features included, full onboarding included.

Yes. Get notified and approve on your phone. No need to open a laptop.

Data is encrypted with granular permissions. Only accounting and directors see consolidated figures. Access logs are maintained.

Yes. Import from Excel, map columns, and connect to running workflows.

See Lotics on your finance workflow

A walkthrough using your actual approval chains, reconciliation, and reporting.

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Công Ty TNHH Công Nghệ Lotics
Tầng 5, Tòa nhà Songdo, 62A Phạm Ngọc Thạch, Phường Xuân Hòa Thành, HCM
Business Registration: 0319003171
Email: minh@lotics.ai
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