- Each AI action (processing documents, generating reports, answering questions) uses credits.
- Simple actions use fewer credits, complex actions use more.
- When credits run out, buy more at $0.02/credit. No service interruption.
Process back office with AI
Track expenses, process supplier invoices, and auto-route approvals. Payment reconciliation takes minutes, not hours of manual matching.
Ask anything...
Elevate your business
Expense data updates itself
Supplier invoices, bank statements, and accounting data update your records automatically — no manual entry.
Invoices matched against POs
AI matches supplier invoices to purchase orders and flags quantity or price differences.
Connected to eTax and banking
Browser extension that captures supplier invoices and fills e-tax filing forms as you browse.
Budget overruns caught early
Expenses near budget caps, payables nearing due dates, or missing receipts surface automatically.
Ask about pending approvals
Ask 'which payables are overdue past 30 days' or 'how much did Marketing spend vs last month'.
Automated workflows
Receive supplier invoices
Invoices arrive by email, AI extracts data and creates expense requests. Accounting just reviews.
Sequential approval chain
Team lead approves first, chief accountant next. Each level gets notified on mobile.
Payment reconciliation
Once approved, payment orders are created. The system auto-matches against bank statements.
Contract generation from templates
Pick a template, AI fills in details from data. 15 minutes becomes 2 minutes.
Monthly expense reports
End of month, the system auto-consolidates expenses by department and supplier. No file gathering.
Payable due date reminders
Supplier payables approaching due date? The system alerts accounting. No late payments.
How to get started
1
Tell us how you operate
One call. We set up your data, documents, and workflows the same day. Your existing data moves in with you.
2
Your team starts using it
No training needed. AI processes documents, updates data, and flags what needs attention. Manual work drops from day one.
3
It gets better every week
New automations, document types, and integrations added as your operations grow. We handle all the setup.
Trusted by operations teams
"Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files."
Pricing
Free
Free
Your workspace, free forever
- Complete system of record
- Use your own AI (ChatGPT, Gemini etc.)
- Unlimited users
- 100 credits + 500 bonus on signup
Pro
$68/month
Built-in AI for operations
- Use Lotics AI
- Document processing
- AI-powered automation
- 5,000 credits
Business
$255/month
Advanced AI, more capacity
- Everything in Pro
- Premium AI models
- 25,000 credits
- Priority support
Enterprise
Custom
Dedicated deployment, unlimited
- Custom AI
- Unlimited credits
- Dedicated support
- Custom integrations
Frequently asked questions
Every expense request goes through approval chains by amount and department. Accounting sees everything on one board and knows exactly who is spending what.
Lotics auto-matches payments to bank statement entries. Accounting only handles discrepancies instead of checking every line.
The system checks for required attachments before allowing submission. Missing receipt or invoice? The request cannot be sent for approval.
The system auto-consolidates expenses by department, supplier, and category. Export or schedule auto-delivery at month end.
Lotics auto-reminds when payables approach their due date. Accounting does not need to track every deadline manually.
See your operations running on Lotics
30-minute demo on your actual process. No commitment.