Process back office with AI

Track expenses, process supplier invoices, and auto-route approvals. Payment reconciliation takes minutes, not hours of manual matching.

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Elevate your business

Expense data updates itself

Supplier invoices, bank statements, and accounting data update your records automatically — no manual entry.

Invoices matched against POs

AI matches supplier invoices to purchase orders and flags quantity or price differences.

Connected to eTax and banking

Browser extension that captures supplier invoices and fills e-tax filing forms as you browse.

Budget overruns caught early

Expenses near budget caps, payables nearing due dates, or missing receipts surface automatically.

Ask about pending approvals

Ask 'which payables are overdue past 30 days' or 'how much did Marketing spend vs last month'.

Automated workflows

Receive supplier invoices

Invoices arrive by email, AI extracts data and creates expense requests. Accounting just reviews.

Sequential approval chain

Team lead approves first, chief accountant next. Each level gets notified on mobile.

Payment reconciliation

Once approved, payment orders are created. The system auto-matches against bank statements.

Contract generation from templates

Pick a template, AI fills in details from data. 15 minutes becomes 2 minutes.

Monthly expense reports

End of month, the system auto-consolidates expenses by department and supplier. No file gathering.

Payable due date reminders

Supplier payables approaching due date? The system alerts accounting. No late payments.

Your onboarding with Lotics

You never set it up yourself. We build the system around your operation and keep improving it as your business changes.

  1. 01.

    Operations Audit

    We learn how your business actually operates and pick the manual work that should be automated first.

  2. 02.

    System Build & Integration

    We build the system to match your process and bring in your existing data and documents, so nothing has to be re-entered.

  3. 03.

    Go-live & Handover

    Your team starts using the system on real work while we train them and refine it until it runs smoothly.

  4. 04.

    Continuous Improvement

    We stay on after launch with ongoing support, watching how the system is used and improving it as your business changes.

Trusted by operations teams

Phuoc Tran

"Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files."

Phuoc Tran
Director, Conta Vietnam

Pricing

Free

$0

Your workspace, free forever

Get started
  • 1 process
  • 100 AI credits / month · bring your own AI
  • Up to 3 users
  • Build it yourself, with documentation

Pro

$17/month

Lotics AI for daily work

Get started
  • 1 process
  • 1,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Response within 2 days

Team

$68/month

For active operations teams

Get started
  • 1 department / 5 processes
  • 5,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Same-day response

Business

$255/month

Lotics as your active partner

Get started
  • Unlimited processes
  • 25,000 AI credits / month
  • Unlimited users
  • We build + maintain your system
  • Response within 4 hours
  • AI automatically analyzes and optimizes your system, detecting workflow bottlenecks. (Included · no credits)

Enterprise

Custom deployment for large organizations — custom credits, dedicated CSM, SSO/SAML, data residency, bespoke integrations, and SLA.

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  • A typical AI chat session: ~20-50 credits. Document processing: ~5-15 credits. Voice transcription (10 min): ~3 credits.
  • Pro: ~33 sessions/month. Team: ~167. Business: ~833.
  • Higher commitment tiers get a lower per-credit price ($0.020 → $0.012). When credits run out, buy more at $0.02/credit — no service interruption.
Frequently asked questions

Every expense request goes through approval chains by amount and department. Accounting sees everything on one board and knows exactly who is spending what.

Lotics auto-matches payments to bank statement entries. Accounting only handles discrepancies instead of checking every line.

The system checks for required attachments before allowing submission. Missing receipt or invoice? The request cannot be sent for approval.

The system auto-consolidates expenses by department, supplier, and category. Export or schedule auto-delivery at month end.

Lotics auto-reminds when payables approach their due date. Accounting does not need to track every deadline manually.

A live dashboard shows spending in real time. The CEO opens it and sees totals instantly, no asking accounting.

No. Lotics manages approval workflows, reconciliation, and document generation. Data exports to your accounting software for bookkeeping.

Yes. Configure by amount threshold and department. Under $500 is team lead only. Over $2,000 goes through director.

Yes. AI reads invoices from email, extracts amounts, dates, and supplier codes, and creates expense requests.

Typically 1-2 weeks. The Lotics team helps configure approval chains, templates, and hands-on training.

Yes. Import from Excel, map columns, and connect to running workflows.

Yes. Role-based permissions control who can view, edit, or approve specific records. Each person sees only what is relevant to their role.

Yes. Every change is logged with who made it, what changed, and when. Full history on any record for audits, disputes, or internal review.

Cloud servers in Singapore, encrypted in transit and at rest. Daily automatic backups. You own your data and can export everything at any time.

Yes. iOS and Android. Check status, receive notifications, and approve requests on the go. Real-time sync with web.

See your operations running on Lotics

Start free, upgrade when you need more.

Get Started Free
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