No more double bookings or lost event equipment

Automate rental order tracking, quote and report generation, and delivery dispatch in one system. Built around your rental workflow. Go live in days.

Rental Orders
Lotics AI
Ask Lotics AI...

Trusted by operations teams

Phuoc Tran

"Every morning I had to scroll through dozens of Zalo groups then cross-check spreadsheets to figure out where things stood. Now I open Lotics and see everything: who's doing what, what's stuck. A lot less back and forth."

Phuoc Tran
Director, Conta Vietnam

Track every rental order across stages

Orders, equipment status, and delivery schedules live in one system. No more searching across spreadsheets.

Auto-match rental contracts with setup checklists

AI reads rental contracts, handover reports, and setup checklists, cross-checks equipment, then fills delivery documents.

Ask AI to flag overdue rentals

Dispatchers ask AI which equipment is free and which orders need delivery today. Answers come from live data instantly.

Workflows run while teams handle exceptions

Quote and confirm orders

Receive request, check equipment availability, create quote. Client approves, equipment calendar auto-locks.

Prep and pack

Warehouse gets checklist per order, inspects each item, packs by delivery vehicle. Missing items trigger alerts.

Deliver and set up

Crew receives schedule, arrives at venue, sets up, photographs installation, and gets client sign-off.

On-site event support

Technicians on standby handle incidents. Issues logged in the system for tracking.

Pickup and inspect

Collect equipment, count items, record condition. Missing or damaged items get surcharges calculated.

Invoice and reconcile

Compile costs, issue invoices, track receivables. No manual end-of-month reconciliation.

Keep orders equipment schedules and deliveries aligned

Emails come in, quotes go out

Clients send requests via email or website. AI extracts event type, dates, scale, checks equipment availability, and drafts a preliminary quote.

Connected to venues and suppliers

Sync calendars with event venues. Order additional equipment from partners when inventory runs short, status updates automatically.

Always up to date

Changes are visible to everyone instantly. No version confusion.

Mobile access

Approve, review, and update progress from your phone.

Control who sees what

Set view and edit permissions by team or customer.

Full change history

Track every change and see who made it and when.

Pricing based on results

A fixed monthly fee based on the value we deliver. We assess your operations, estimate the time saved and costs reduced, and set your fee as a percentage of that. You always keep more than you pay.

First month free. Run your operations on Lotics for a full month before you pay anything. No risk to get started.

All features included. No tiers, no add-ons, no per-seat pricing.

Full onboarding included. We set up your workflows, import your data, and train your team. No setup fees.

Free consultation. No commitment.

FAQ about event rental management

Lotics shows a rental calendar per equipment item. When creating a new order, the system checks and warns if equipment is already booked for that date.

Excel does not update in real time, making double bookings easy when multiple people take orders. No delivery team app. No automated maintenance reminders.

Each item has a code and rental history. When issued from warehouse, the system records which order took which item. On return, count and reconcile.

Crew members receive schedules on the app, see which order, where, and when. After setup, they photograph the installation and get client confirmation in-app.

On pickup, staff inspect and log condition in the app. The system auto-calculates surcharges and attaches them to the rental order.

Yes. Weddings, conferences, and concerts have different checklists. When an order is confirmed, the warehouse gets the right prep list.

AI reads the email, extracts event type, dates, equipment quantities, and creates a rental order. You just review and send the quote.

Yes. Track accessory inventory and auto-deduct on checkout. Alerts fire when stock runs low so you can reorder.

Yes. See revenue by month and by event type. Know which equipment rents the most and which sits idle in the warehouse.

Yes. Lotics works for 50 to 500 items. Start with orders and inventory, expand as you grow.

Most businesses are running within 1-2 weeks. The Lotics team helps import your equipment catalog and configure workflows.

Yes. Export order and invoice data as Excel, or connect via API to your accounting system.

Data is encrypted and stored in the cloud. Granular permissions: sales, warehouse, and delivery have separate access levels.

Yes. Multiple warehouses with inter-warehouse transfers and consolidated or per-warehouse reporting.

You pay a fixed monthly fee based on the value we deliver. We assess your operations and set the fee as a percentage of the estimated savings. First month free, all features included, full onboarding included.

Yes. Vietnamese UI, support via Zalo, email, and phone during business hours. Video tutorials included.

Yes. Create a rental request form on your website. Clients fill it out, and the order goes straight into the system for quoting.

See Lotics on your rental workflow

Get a live demo using your actual rental orders and equipment data.