Produce events with AI

Track events, handle vendor docs, and automate settlement. Each settlement takes minutes, not hours of manual reconciliation.

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Elevate your business

Event data updates itself

Tickets from Ticketbox, email, and vendor lists update your records automatically — no manual entry.

Proposals become settlements

AI reads vendor proposals and reports, reconciles items against the estimate. Settlements auto-fill.

Connected to Ticketbox and VNPay

Browser extension that captures vendor quotes and fills ticketing platform forms as you browse.

Budget overruns caught before spend

Vendors silent for 2 days alert the PM. Line items exceeding estimates flag before payment.

Ask which event needs a vendor

Ask 'which events need an audio vendor' or 'how far over budget is the gala' and get numbers.

Automated workflows

Receive client brief

Briefs come in via email or form. AI creates checklists and estimates. PM reviews and kicks off.

Plan and assign tasks

Create timeline, assign items to team members, set deadlines. Everyone knows their part.

Book vendors

Send RFQs, compare quotes, confirm orders. Track delivery per vendor.

Pre-event check

Tick off each checklist item. Missing or late items surface before event day.

On-site execution

Field staff update progress and report issues from their phone. Problems get handled immediately.

Settle and report

Compile actual costs, compare to estimates, generate client report in one day.

How to get started

1

Tell us how you operate

One call. We set up your data, documents, and workflows the same day. Your existing data moves in with you.

2

Your team starts using it

No training needed. AI processes documents, updates data, and flags what needs attention. Manual work drops from day one.

3

It gets better every week

New automations, document types, and integrations added as your operations grow. We handle all the setup.

Trusted by operations teams

Phuoc Tran

"Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files."

Phuoc Tran
Director, Conta Vietnam

Pricing

Free

Free

Your workspace, free forever

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  • Complete system of record
  • Use your own AI (ChatGPT, Gemini etc.)
  • Unlimited users
  • 100 credits + 500 bonus on signup

Pro

$68/month

Built-in AI for operations

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  • Use Lotics AI
  • Document processing
  • AI-powered automation
  • 5,000 credits

Business

$255/month

Advanced AI, more capacity

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  • Everything in Pro
  • Premium AI models
  • 25,000 credits
  • Priority support

Enterprise

Custom

Dedicated deployment, unlimited

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  • Custom AI
  • Unlimited credits
  • Dedicated support
  • Custom integrations
  • Each AI action (processing documents, generating reports, answering questions) uses credits.
  • Simple actions use fewer credits, complex actions use more.
  • When credits run out, buy more at $0.02/credit. No service interruption.
Frequently asked questions

Each event has its own checklist, timeline, and vendor list. PMs see a summary dashboard to spot which event is behind.

Lotics imports data from Excel. The team helps set up checklist templates, import vendors, and train your staff. Most companies go live within 1-2 weeks.

Each vendor has its own status: awaiting quote, confirmed, paid. The system auto-reminds vendors that have not responded. Nobody gets missed.

Enter estimates by line item, record actuals as they happen. The system compares and alerts when you go over. You know before it is too late.

They use their phone to update status, take photos, and report issues. Data syncs immediately. No waiting to get back to the office.

The system stores work history and post-event ratings for every vendor. When choosing a new vendor, you have data to decide. Unreliable ones show up clearly.

Costs are recorded per item during execution. After the event, just review and export the report. Usually 1-2 days instead of 1-2 weeks.

Yes. Select items from templates, adjust pricing, and export a PDF proposal. AI suggests pricing based on similar past events.

Trello does not track budgets, vendors, or generate reports. Google Sheets does not auto-remind on deadlines or follow up with vendors. Lotics combines everything with automation.

Yes. Send a link to clients. They view checklists and timelines themselves. Saves dozens of progress inquiry calls per event.

Yes. Lotics supports spreadsheet import. Our team helps with data conversion and import during onboarding.

Yes. Role-based permissions control who can view, edit, or approve specific records. Each person sees only what is relevant to their role.

Yes. Every change is logged with who made it, what changed, and when. Full history on any record for audits, disputes, or internal review.

Cloud servers in Singapore, encrypted in transit and at rest. Daily automatic backups. You own your data and can export everything at any time.

Yes. iOS and Android. Check status, receive notifications, and approve requests on the go. Real-time sync with web.

See your operations running on Lotics

30-minute demo on your actual process. No commitment.

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