- Each AI action (processing documents, generating reports, answering questions) uses credits.
- Simple actions use fewer credits, complex actions use more.
- When credits run out, buy more at $0.02/credit. No service interruption.
Operate equipment rentals with AI
Track rentals, handle handover paperwork, and auto-alert overdue returns. Each rental takes minutes to process, not hours of manual paperwork.
Ask anything...
Elevate your business
Rental data updates itself
GPS locations, email orders, and contracts update your records automatically — no manual entry.
Invoices fill from handover slips
AI reads handover reports and reconciles actual rental hours against rate cards to fill invoices.
Connected to payment portals
Browser extension that captures rental rates and fills payment gateway forms as you browse.
Expiring rentals surfaced early
Orders nearing end date without extension get flagged. Service milestones trigger work orders.
Ask which machines are free
Ask about available machines next week, overdue collections, or monthly revenue and get the list.
Automated workflows
Receive rental request
Client sends a request, system checks availability and creates a quote. Sales just approves and sends.
Send quote and confirm
Quote auto-generates from rate card and rental period. Client confirms, order moves to delivery.
Deliver and create handover report
Technician inspects, photographs and records machine condition at handover. Client signs on a phone.
Monitor during rental period
Operating hours, location and condition update continuously. Alerts on incidents or geofence violations.
Collect and inspect on return
Inspect condition on collection, record any damage and calculate additional charges immediately.
Invoice and track receivables
Calculate fees by actual days or hours, add surcharges, issue invoices and send automatic payment reminders.
How to get started
1
Tell us how you operate
One call. We set up your data, documents, and workflows the same day. Your existing data moves in with you.
2
Your team starts using it
No training needed. AI processes documents, updates data, and flags what needs attention. Manual work drops from day one.
3
It gets better every week
New automations, document types, and integrations added as your operations grow. We handle all the setup.
Trusted by operations teams
"Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files."
Pricing
Free
Free
Your workspace, free forever
- Complete system of record
- Use your own AI (ChatGPT, Gemini etc.)
- Unlimited users
- 100 credits + 500 bonus on signup
Pro
$68/month
Built-in AI for operations
- Use Lotics AI
- Document processing
- AI-powered automation
- 5,000 credits
Business
$255/month
Advanced AI, more capacity
- Everything in Pro
- Premium AI models
- 25,000 credits
- Priority support
Enterprise
Custom
Dedicated deployment, unlimited
- Custom AI
- Unlimited credits
- Dedicated support
- Custom integrations
FAQ about equipment rental management
Lotics shows every machine's status in real time. When a client calls, you can see what's available, which yard it's at, and when others return.
Spreadsheets don't update in real time when multiple people edit. A machine already rented but not yet updated means you quote a machine you don't have.
The system alerts automatically when a machine is 1-2 days past rental end and hasn't been collected. Alerts go to both the client and dispatch for extension or pickup.
Lotics connects to GPS and hour meters to record actual operating time. Invoices have clear data, no more disputes.
Both. The system tracks hours and time since last service. Automatic reminders when milestones hit, preventing surprise breakdowns that lose you deals.
See your operations running on Lotics
30-minute demo on your actual process. No commitment.