Know which machines are free, rent them out now

Automate rental order tracking, contract quoting, and machine dispatch in one system. Built around your rental workflow. Go live in days.

Rental Orders
Lotics AI
Ask Lotics AI...

Trusted by operations teams

Phuoc Tran

"Every morning I had to scroll through dozens of Zalo groups then cross-check spreadsheets to figure out where things stood. Now I open Lotics and see everything: who's doing what, what's stuck. A lot less back and forth."

Phuoc Tran
Director, Conta Vietnam

Rental orders and equipment lifecycle visibility

Stop opening multiple files to find which machine is rented or which order hasn't been delivered. Everything in one table, updated in real time.

Link rental contracts to handover reports

AI reads rental contracts, handover reports, and addenda, cross-checks rental periods, then fills billing documents.

Ask AI which rentals expire soon

Dispatchers ask AI which machines are free and which orders are overdue for collection. Answers come from live data instantly.

Workflows run while teams handle exceptions

Receive rental request

Client sends a request, system checks availability and creates a quote. Sales just approves and sends.

Send quote and confirm

Quote auto-generates from rate card and rental period. Client confirms, order moves to delivery.

Deliver and create handover report

Technician inspects, photographs and records machine condition at handover. Client signs on a phone.

Monitor during rental period

Operating hours, location and condition update continuously. Alerts on incidents or geofence violations.

Collect and inspect on return

Inspect condition on collection, record any damage and calculate additional charges immediately.

Invoice and track receivables

Calculate fees by actual days or hours, add surcharges, issue invoices and send automatic payment reminders.

Keep orders machine schedules and receivables aligned

Receive requests, check availability instantly

Clients send emails or fill a form. AI extracts equipment type, duration, location and checks availability in 30 seconds.

Connect GPS and hour meters

Pull live location and operating hours from telematics devices. Bill accurately based on actual usage.

Always up to date

Changes are visible to everyone instantly. No version confusion.

Mobile access

Approve, review, and update progress from your phone.

Control who sees what

Set view and edit permissions by team or customer.

Full change history

Track every change and see who made it and when.

Pricing based on results

A fixed monthly fee based on the value we deliver. We assess your operations, estimate the time saved and costs reduced, and set your fee as a percentage of that. You always keep more than you pay.

First month free. Run your operations on Lotics for a full month before you pay anything. No risk to get started.

All features included. No tiers, no add-ons, no per-seat pricing.

Full onboarding included. We set up your workflows, import your data, and train your team. No setup fees.

Free consultation. No commitment.

FAQ about equipment rental management

Lotics shows every machine's status in real time. When a client calls, you can see what's available, which yard it's at, and when others return.

Spreadsheets don't update in real time when multiple people edit. A machine already rented but not yet updated means you quote a machine you don't have.

The system alerts automatically when a machine is 1-2 days past rental end and hasn't been collected. Alerts go to both the client and dispatch for extension or pickup.

Lotics connects to GPS and hour meters to record actual operating time. Invoices have clear data, no more disputes.

Both. The system tracks hours and time since last service. Automatic reminders when milestones hit, preventing surprise breakdowns that lose you deals.

Yes. Lotics supports multiple yards, inter-yard transfers, and consolidated or per-yard reporting.

Open Lotics on a phone, photograph machine condition, tick the inspection checklist, and capture the client's signature on site.

Accounting software handles books. Lotics handles operations: orders, handovers, maintenance, GPS. Invoice data syncs to your accounting system via API or file export.

Yes. Connect GPS devices for real-time tracking. Alerts when a machine leaves the permitted zone.

Absolutely. Lotics charges by number of managed units. Even small fleets need to know what's free and which orders are overdue for collection.

Usually 1-2 weeks. The Lotics team helps import your machine list, active contracts, and configures your workflows.

Data is encrypted and stored in the cloud. Role-based access: sales sees orders, technicians see maintenance, accounting sees invoices.

Yes. Reports on utilization rate, revenue per unit, maintenance costs and downtime. Export to PDF or Excel.

Yes. Track spare parts inventory, link to maintenance jobs, and get alerts when reordering is needed.

You pay a fixed monthly fee based on the value we deliver. We assess your operations and set the fee as a percentage of the estimated savings. First month free, all features included, full onboarding included.

Yes. Support via Zalo, email and phone during business hours. Video tutorials and documentation available in Vietnamese.

See Lotics on your equipment fleet

Get a walkthrough using your actual machine list and rental workflows.