Fewer no-shows, fewer empty chairs, less chasing

Automate appointment tracking, treatment record processing, and invoice generation in one system. Built around your clinic workflow. Go live in days.

Today's Appointments
Lotics AI
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Trusted by operations teams

Phuoc Tran

"Every morning I had to scroll through dozens of Zalo groups then cross-check spreadsheets to figure out where things stood. Now I open Lotics and see everything: who's doing what, what's stuck. A lot less back and forth."

Phuoc Tran
Director, Conta Vietnam

Appointments visible across treatment stages

No more checking notebooks or messaging groups for schedules. Dentists, front desk, and AI work on the same data.

Cross-check exam sheets, then fill invoices

AI reads exam notes, treatment orders, and invoices, cross-checks patient records, then fills billing and follow-up documents.

Ask AI to fill today's empty chairs

Front desk asks AI which patients have not confirmed. Dentists ask weekly revenue. Answers come from live data instantly.

Workflows run while staff handle patients

Intake and confirmation

Patients book via message or phone. System logs the request, sends confirmation and reminders automatically.

Chair and dentist assignment

AI assigns patients to open chairs by procedure type and dentist skill. No scheduling conflicts.

Exam and record keeping

Dentists review treatment history, examine, and record notes directly in the digital chart.

Treatment and supply tracking

Perform the procedure, deduct supplies used. Inventory updates instantly.

Billing and invoicing

Calculate fees, apply discounts, generate invoices. Installment balances tracked automatically.

Periodic recall reminders

AI reminds patients for 6-month checkups and post-treatment follow-ups. Overdue patients get flagged.

Keep appointments records and billing aligned

Patient files in data extracted automatically

Upload X-rays, exam sheets, or referral letters. AI extracts what the dentist needs to act on.

Connect labs and supply vendors

Send lab orders, track crown and implant progress. Get alerts when supplies run low.

Always up to date

Changes are visible to everyone instantly. No version confusion.

Mobile access

Approve, review, and update progress from your phone.

Control who sees what

Set view and edit permissions by team or customer.

Full change history

Track every change and see who made it and when.

Pricing based on results

A fixed monthly fee based on the value we deliver. We assess your operations, estimate the time saved and costs reduced, and set your fee as a percentage of that. You always keep more than you pay.

First month free. Run your operations on Lotics for a full month before you pay anything. No risk to get started.

All features included. No tiers, no add-ons, no per-seat pricing.

Full onboarding included. We set up your workflows, import your data, and train your team. No setup fees.

Free consultation. No commitment.

FAQ

Automated reminders go out via SMS 1 day and 2 hours before appointments. Patients confirm or reschedule directly. Clinics reduce no-shows from 25% to under 10%.

View appointments by chair and dentist on one board. AI assigns patients by procedure, duration, and availability. No double-bookings.

Create a treatment plan with phases: exam, post placement, crown, follow-up. System reminds at each stage and tracks progress.

Type the name or phone number and see treatment history, X-rays, and dentist notes in 3 seconds.

Yes. Works for clinics of any size starting from 1 chair. Pricing scales with actual usage.

Yes. Each treatment deducts supplies used. When stock gets low, the system alerts you to reorder.

Replaces Excel scheduling, paper patient records, manual reminder calls, and Word invoice templates. Everything in one system.

Yes. Patients see available slots, pick a dentist, and book directly. Reduces phone calls for front desk.

Most clinics go live within 1 week. The Lotics team helps import patient lists and configure services.

Yes. AI automatically reminds patients for periodic checkups, post-treatment follow-ups, and flags overdue patients.

Yes. Record each payment, get reminders when due. View receivables by patient anytime.

Data is encrypted and stored on secure cloud infrastructure. Role-based access: dentists, front desk, and managers see different data.

Yes. View revenue by dentist, service type, and time period. See which dentists are busiest and which services drive the most revenue.

Patient records are shared across branches. Reports can be split by branch or combined as needed.

You pay a fixed monthly fee based on the value we deliver. We assess your operations and set the fee as a percentage of the estimated savings. First month free, all features included, full onboarding included.

Yes. Support via Zalo, email, and phone during business hours. Vietnamese video tutorials and documentation included.

Yes. Send orders to labs, track crown and implant progress. No need to call to check status.

Yes. Import patient lists, treatment history, and service catalogs from existing Excel files.

See Lotics on your clinic schedule

Get a walkthrough using your actual appointment, treatment, and billing workflow.