Project cargo

Move project cargo with AI

AI drafts the transport plan and permit dossier from the drawing and survey, checks the load clears bridge and underpass, then flags expiring permits. Built for your transport desk, live in days.

See AI handle your own work.

AI enters the cargo data

It reads the technical drawing and the cargo list the customer sends, and opens the shipment with every package, its dimensions and its weight already filled in. No one keys it in.

AI checks the numbers match

It cross-checks the drawing against the cargo list, and both against what is already on file: the delivery site, the weight, and the bridge limits on the surveyed route. Anything that disagrees surfaces before the permit application is filed.

AI drafts the transport documents

It drafts the method statement, the permit application and the cost estimate on your own templates. Your team reviews before anything is filed.

Every project in one view

The system shows which routes are still being surveyed, which permits are still outstanding, and which convoys move tonight.

The whole heavy lift on one system

Every stage captures the move, AI prepares the plan and the permit dossier, and the next step starts itself.

  1. 01

    Inquiry & quote

    AI reads the technical drawing, pulls the cargo dimensions and weight, and drafts the quotation from similar past projects, with the customer, origin, and destination already on the record. Win it and a shipment record opens on its own, with the customer linked.

  2. 02

    Route survey

    The route survey report captures each bridge's load limit, the turning radii, clearance heights, and the tight sections. AI cross-checks the cargo dimensions against those limits, so any point the load will not clear is flagged before the transport plan is drawn.

  3. 03

    Transport plan

    From the survey and cargo data, AI drafts the transport method statement and the stowage plan, setting out the vehicle, lashing plan, and convoy setup. The finished plan waits on the transport lead's approval before anything moves.

  4. 04

    Permit application

    For each province on the route, AI fills the transport permit application from the shipment record and the plan, tracking the permit numbers, validity, and approval status. Your staff file the finished dossier on the public service portal.

  5. 05

    Equipment & loading

    Before loading, AI checks the cranes, modular trailers, and escort vehicles against the mobilization schedule and flags anything already committed to another project. Assigning the equipment issues the mobilization order and locks its schedule for the loading shift, so nothing double-books.

  6. 06

    Transport & escort

    As the escort team sends updates, AI refreshes the route milestones, the convoy position, and the night-run hours. The shipment moves to In transit and the customer follows the convoy on a shared link, with any incident en route logged against the record.

  7. 07

    Delivery & settlement

    Once the cargo is handed over, AI logs the delivery date on the handover record, compiles the actual costs by line item, and drafts the settlement against the original estimate. The settlement posts to accounting and the shipment's margin updates the moment it does.

Each team on its own app

Sales, survey, operations, and managers each get their own app, all reading and writing the same shipments.

Sales desk

Sales sees inquiries and quotes in a queue; winning one opens the shipment on its own.

Survey app

Field surveyors enter one route's bridge loads and clearances on site from a phone.

Operations board

Operations watches every shipment by stage, with permit deadlines and route flags surfacing in red.

Management dashboard

Managers see the project count, cost against estimate, and the margin on every shipment as actuals land.

The routine looks after itself

Status moves itself, permit deadlines raise their hand, and the numbers get approved before they go out.

Status keeps itself current

As the survey, permit, and handover land, the shipment stage moves on its own.

Permits never expire unnoticed

Before a transport permit lapses, the owner is reminded to renew in time.

Route obstacles surface early

Cargo that exceeds a bridge or clearance limit on the route is flagged before dispatch.

Overruns need sign-off

Actual costs past the estimate threshold wait on a manager's approval.

Equipment never double-books

Assigning a crane or trailer already on another project flags the conflict at once.

The system works with the AI you already use

Claude, ChatGPT or a coding assistant can read and update the data in it, within each person's own access.

  • Claude
  • ChatGPT
  • Gemini

Switch in days, not months

We start with one thing your team does by hand today. Once that one is running, we take the next.

  1. 01.

    We learn how you work today

    We go through your documents, your rate sheets and how the desk handles them day to day.

    What we need from youOne session, and a sample document set.

  2. 02.

    We build it and walk your team through it

    The system works the way you already do. Your team is doing real work in it inside the first week.

    What we need from youOne person to review it with us.

  3. 03.

    We keep changing and improving it

    When the process changes or new work comes up, you tell us and we do it. The system keeps up with how you work instead of going stale.

    What we need from youA message when something changes.

500 containers a month.The paperwork closes at the gate.

“Documentation used to take around 2 hours/day; now it's usually done in 5 minutes. Most importantly, the team works from one set of numbers instead of conflicting files.”

Phuoc TranPhuoc TranGiám đốc (Director), Conta Vietnam

A copy per desk, reconciled by eye. Lotics keeps one shipment record. A change made anywhere is the change everyone sees.

Read the case study
Frequently asked questions

Typically 1-2 weeks. Week 1: build the data tables, document templates, and import existing data. Week 2: train staff and run a real project. Setup is included in the plan.

Time with the team during the audit, the document templates and equipment data you use today, and someone to review as we build. We handle the rest.

Your team uses it day to day and we stay on to tune it to your feedback. No extra technical hire needed.

Not hard. Adding a stage, changing a template, or adjusting an approval rule is a configuration we make, usually the same day. You don't rebuild from scratch.

By the people who use it each month, not a build fee. The price covers the platform, with AI credits included every month, and our building it for you; both step by band — 1–10, 11–30 and 31–70 people. The platform alone starts at $60 a month, and with us building and operating it, $120. There is no setup fee at any size. It starts with a free discovery call.

No. The sales desk, survey app, and operations board all read and write the same shipment data — one source of truth, many purpose-built apps onto it. The scattered files and Zalo threads you have now are exactly what that removes, not adds to.

Each province on the route holds its own permit record with number, validity, and approval status. The system reminds you before one expires and keeps the history for future projects.

Field surveyors enter bridge loads, turning radii, and clearance heights on their phone with site photos. The data lands straight on the shipment.

Lotics keeps an equipment registry with usage history, maintenance logs, and allocation. When you need to mobilize, you see what's free at a glance.

AI checks the cargo dimensions against bridge loads, turning radii, and clearance from the survey data. Any point that will not clear is flagged before dispatch.

Share a live link with the client. They follow the convoy's position and phase progress themselves without calling.

Record actuals by line item: equipment rental, permits, labor, escort. Compare against the estimate in real time, and anything past the threshold is flagged for approval.

Yes, that's part of what we build for you. The permit dossier comes out filled and ready for the public service portal, and GPS location can feed into the shipment when you need it.

Yes. Role-based permissions control who can view, edit, or approve specific records. Each person sees only what is relevant to their role.

Yes. Every change is logged with who made it, what changed, and when. Full history on any record for audits, disputes, or internal review.

Cloud servers in Singapore, encrypted in transit and at rest. Daily automatic backups. You own your data and can export everything at any time.

Yes. iOS and Android. Check status, receive notifications, and approve requests on the go. Real-time sync with web.

See your operations running on Lotics

The demo runs on your own documents, not on our example.

Book a demo

30 minutes, scheduled by phone or Zalo.